Joining Report & Self Appraisal Form at OPJR Required by NBEMS Trainees

 

The National Board of Examinations in Medical Sciences (NBEMS) has announced that the Joining Report and Self Appraisal Form must be submitted for candidates who have joined NBEMS Trainees Broad Specialty courses (Post MBBS DNB, Post MBBS Diploma, and Post Diploma DNB) in the 2024 admission session. The Online Portal for Joining and Registration (OPJR) will complete this process.

The process ensures that trainees are officially registered as NBEMS trainees and can begin training. Both accredited hospitals and candidates must adhere to the defined timelines and requirements for submitting joining reports, Self Appraisal Forms, and verification processes.

Detailed Process for Joining and Registration at OPJR

1. Candidates Required to Register at OPJR

The following candidates must update their joining status at OPJR:

• NBEMS Trainees Allotment: Candidates who have joined seats allocated through MCC or NBEMS Trainees counselling.
  
  
• State Quota and Sponsored Candidates: In-service doctors joining the in-service quota and candidates joining sponsored seats must also complete the registration process.
  
  
• Upgraded Candidates: If a candidate upgrades to a new seat, the joining date will be considered the date of reporting to the upgraded seat.
  
  

2. Steps for Completing the Registration Process

The registration process at OPJR involves the following steps for candidates and hospitals:

For Candidates

• Step 1: Completion of Joining Formalities at OPJR.
  
  
• Step 2: Submission of the Self Appraisal Form.
  
  
• Step 3: Verification of the Self-Appraisal by the hospital.
  
  
• Step 4: Issuance of Provisional Registration by NBEMS Trainees upon successful verification.
  
  

For Hospitals

• Step 1: Submission of the Joining Report (Annexure-A) by uploading it to OPJR.
  
  
• Step 2: Verify the Self Appraisal Form submitted by the candidate.
  
  
• Step 3: Submission of allotment details at OPJR.
  
  
• Step 4: Cautious verification of original documents to confirm eligibility.
  
  

3. Document Submission and Verification

The hospital must submit the following documents:

• Annexure-A (Joining Report) confirms the candidate's physical joining at the hospital.
  
  
• Self Appraisal Form  – Submitted by the candidate through OPJR.
  
  
• Original Documents Verification: Hospitals must verify the original documents, including MBBS Degree Certificate, NEET PG Scorecard, Allotment Letter, Identity Proof, Registration Certificate
  
  

It is important to note that, per the accreditation agreement, the hospital will be disciplined for any false or fabricated records submitted.

Timelines and Important Dates

Both candidates and hospitals must adhere to the timelines for completing the registration process:

NBEMS Trainees Training Start and Upgradation Guidelines

• Initial Joining: Candidates must join the NBEMS Trainees course within the reporting window of their counselling round.
  
  
• Upgraded Candidates: If a candidate is upgraded to a new seat, the training will commence when the candidate joins the upgraded seat.
  
  
• Same Seat Allotment: If the candidate is allotted the same seat even after upgrading, the training starts only from the rejoining date.
  
  

It is important to note that hospitals cannot extend the date of joining without explicit NBEMS Trainees' approval.

Also Read Medical College Seat Distribution and Total MBBS Seats in India in 2025

Responsibilities of Candidates and Hospitals

For Candidates

• Self-Appraisal Accuracy: Trainees are responsible for providing accurate and authentic information in the Self Appraisal Form. Any discrepancies or misrepresentations will result in the termination of candidature.
  
  
• Document Submission: Candidates must upload all relevant documents on the OPJR portal.
  
  
• Provisional Registration: The registration granted after submitting the Self Appraisal Form is provisional and subject to further verification.
  
  

For Hospitals

• Verification of Trainee Eligibility: Hospitals must thoroughly verify the trainee's eligibility based on the NBEMS Trainees information bulletin.
  
  
• Cautious Verification: The hospital is responsible for validating the authenticity of original documents before verifying the Self Appraisal Form.
  
  
• Disciplinary Action: Any hospital found guilty of forwarding false documents will face strict disciplinary action.
  
  

Issuance of Provisional Registration

Once the joining report and Self Appraisal Form are verified, NBEMS Trainees will issue the trainee a Letter of Provisional Registration. This registration:

• It is valid only for the specific NBEMS Trainees course.
  
  
• It does not guarantee the right to appear in the Final Exit Examination or receive the NBEMS Trainees degree/diploma.
  
  
• It is subject to verification of documents submitted at OPJR.
  
  

Guidelines for In-Service and Sponsored Candidates

• In-Service Quota: Candidates in government service must register with NBEMS Trainees only after being relieved from their parent organization.
  
  
• Actual Date of Joining: For in-service quota and government organization candidates, the actual date of joining will be considered the commencement date of NBEMS Trainees training.
  
  

Click Here For The Outline Of Self-Appraisal Process

Frequently Asked Questions (FAQs)

1. What is the deadline for submitting the Joining Report and Self Appraisal Form?

For trainees: 10th April 2025

For hospitals: 17th April 2025

2. What happens if a trainee provides false information in the Self Appraisal Form?

Providing false or inaccurate information will lead to candidature termination and provisional registration cancellation.

3. Can hospitals extend the joining date?

No, hospitals cannot extend the joining date without explicit NBEMS approval.

4. What documents are required for verification by the hospital?

• MBBS degree certificate
  
  
• NEET PG scorecard
  
  
• Allotment letter
  
  
• Identity proof
  
  
• Registration certificate
  
  

5. What is the validity of the provisional registration?

Provisional registration is valid only for the NBEMS course and does not guarantee the right to appear in the Final Exit Examination or obtain the degree/diploma.

 

Submitting the Joining Report and Self Appraisal Form at OPJR is critical for candidates who have joined NBEMS Broad Specialty courses in the 2024 admission session. Candidates and hospitals must strictly follow the timelines and guidelines to ensure a smooth and compliant registration process. Trainees must be diligent in providing accurate information, while hospitals must meticulously verify all submitted documents to avoid disciplinary actions.

 

Also Read What Are the Minimum Marks to Qualify NEET 2025? Learn Qualifying Cut Off